Company Users

The Company Users page is where Org Admins manage the people in their company workspace in Privata. Use it to review seat usage, invite users, manage roles, resend pending invites, and remove users. Open it from Users in the top-right profile menu (visible to Org Admins).

INFO

Company Users controls who can access and collaborate inside your company workspace. It does not manage projects or collections directly, but it determines who can work on them.

Page Overview

The page shows your company name and a seat dossier with Used, Available, and Total seats (or Unlimited on plans without a seat cap), along with Buy Seats and Manage Billing actions that link to Billing.

Seat availability depends on your plan. Organizations managed by an enterprise license have the seat count unlocked by that license; see Billing and Subscription for how plans and enterprise licenses work.

Inviting a User

Use Invite User to add someone to your company workspace:

1. Confirm a seat is available.
2. Enter the person's email address.
3. Send the invite.

The invited user can join through the invitation link sent to their email, or by entering the one-time invite code during registration.

TIP

If a user does not receive the invitation email, resend it from the pending invites list, or share the one-time invite code with them directly.

Pending Invites

The pending invites list shows open invitations that have not yet been completed, including the invited email, the one-time invite code, and the date created, along with a Resend action.

Current Users

The Current Users table lists everyone in the company workspace with their email, role, and available actions. Roles are shown as badges:

• Org Admin
• User

Promoting and demoting Org Admins

A standard User can be elevated with Make Org Admin, which grants the ability to invite users, manage roles, remove users, and manage seats and billing. Use Remove Org Admin to return someone to the standard User role.

WARNING

Grant Org Admin access carefully, and limit it to the people who actually administer the workspace.

Removing a User

Selecting Remove opens a confirmation before the removal is finalized. Removing a user:

• Revokes their login access immediately
• Permanently deletes their account and personal data
• Retains the documents, projects, and collections created for the company and transfers them to the Org Admin performing the action
• Frees one seat

DANGER

Removing a user is permanent and cannot be reversed. Review the impact carefully before confirming.

To prevent accidental self-removal, administrative actions are available for other users' rows, not for your own.

Best Practices

• Keep the number of Org Admins limited to the people who administer the workspace.
• Review pending invites regularly so unused invitations do not stay open.
• Confirm seats are available before large onboarding events.
• Remove access promptly when someone no longer needs it.

What to Do Next

• Manage plan capacity and seats on the Billing and Subscription page.
• Configure company-wide settings in Company Profile Settings.
• Guide invited users through the Getting Started flow.